Category Archives: Professional organizations

SAA Spotlight Award 2016 Announcement

Dear Colleagues,

The SAA Spotlight Award Subcommittee invites nominations for the 2016 Spotlight Award.  This award “recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition.”  Nominees do not have to be members of SAA.  Please share this message as you think appropriate.  I hope you will consider recognizing a colleague (or yourself!) in this way.  Additional information about the criteria and process is found below.

Purpose and Criteria for Selection: Established in 2005, the Spotlight Award recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition. The nominee(s) should have achieved distinction in one or more of the following ways:

*   Participating in special projects.
*   Exhibiting tireless committee or advocacy work.
*   Responding effectively to an unforeseen or pressing need or emergency.
*   Contributing innovative or creative ideas to the profession.
*   Performing extraordinary volunteerism.
*   Quietly but effectively promoting the profession.

Eligibility:  Awarded to an individual archivist or a group of up to five archivists who have collaborated on a project. Preference is given to archivists working in smaller repositories, especially those without institutional support for professional activities.

Nomination Requirements:  A completed nomination form, downloadable at

Sponsor and Funding:  The Society of American Archivists Foundation.

Prize:  A certificate and complimentary registration for the individual recipient or group (of up to five individuals) to the SAA Annual Meeting occurring in the year in which the award is presented.

Submission Deadline and Nomination Form:  Deadline: February 28, 2015.  Please complete the nomination form ( and email it along with any applicable supporting documentation to awards[at] with the subject line “Spotlight Award.”  Attachments should not exceed 5MB.

Alternatively, nominations may be mailed.  Materials must be postmarked by February 28, 2015, and should be sent to:

Spotlight Award Committee
Society of American Archivists
17 North State Street, Suite 1425
Chicago, IL 60602-3315

Please visit for a list and explanation of all of the awards offered by SAA.  The above information and a list of past recipients is available at

SSA 2016 Registration is Live!

Register now for the Society of Southwest Archivists 2016 Annual Meeting in Oklahoma City, OK, May 18-21, 2016! The meeting’s theme is Native Routes and promises to be one of our best. In addition to the repository tours, receptions, and stellar educational sessions, we also have a wonderful plenary speaker and special Saturday afternoon programming sure to reinvigorate your mission.

Info about the meeting:

Or go directly to the registration page:

Questions? Contact Christina Wolf <>

SSA 2016 Annual Meeting Call for Submissions

The Society of Southwest Archivist is seeking proposals for sessions or papers for the 2016 annual conference in Oklahoma City, OK. The theme for this conference is Native Routes and we are especially encouraging submissions related to archives of indigenous people, transportation, and communications.

In addition, SSA would also love to hear about all the cool things you are doing at your institution – archival promotion and outreach, A/V and electronic records access and preservation, accessioning, processing, and more.

Please consider participating in this year’s conference by sharing with everyone all of the wonderful things you are doing.

The deadline for submissions has been extended to December 18th. Please see the Submission Guidelines for more details.


News from the Academy of Certified Archivists

News from the Academy of Certified Archivists

The Academy of Certified Archivists (ACA) is making the certification exam more affordable by offering a reduced application fee as part of an early bird special!

Register for the exam before February 15 and receive half-off regular registration. The rate increases to the standard fee of $50 after February 15.

The early bird deadline also lowers the threshold for selecting pick-your-site locations! Instead of requiring 5 test takers per site, the ACA will only require 3 during the early bird period.  This change makes it easier for many candidates to have an exam site in a more convenient and affordable location.  But, like the test application fee, the required number of test participants will increase to the standard number of 5 after the early bird period ends.

This year’s Certified Archivist exam will be held August 3rd.  The predetermined locations are: Atlanta, Boston, Chicago, Dallas, Los Angeles, and Seattle.

Questions? Contact the ACA Secretariat:

Thanks to Emily Vinson for passing along the news.

Louisiana Archives and Manuscripts Association Annual Meeting

Mark your calendars!  LAMA’s annual meeting is scheduled for Friday, November 6, 2015 at the Catholic Life Center, located at 1800 South Acadian Thruway, Baton Rouge. Registration is from 8:30-9:00.  We have a great lineup of speakers and topics.

Leslie Bourgeois of Louisiana Public Broadcasting will present on “The Louisiana Digital Media Archive: Preserving Louisiana’s Media History Through Collaboration”.  In our second session, “Reaching Out with Outreach: How to promote your collections with limited staff and no budget”, Cyndy Robertson will discuss ways to reach patrons and get them connected with the best resources.  The final presentation of the day will be given by Annie Peterson of Tulane University, Chris Harter of the Amistad Research Center, Trish Nugent of Loyola University, and Lee Leumas of the Archdiocese of New Orleans in a session on “Strategic Planning for Collaborative Preservation”.

Following the presentations, we will hold our annual business meeting.  The day will conclude with a tour of the Baton Rouge Room at the Main Library of the East Baton Rouge Parish Library system.

If there is interest, a dinner will be planned on Thursday night for early arrivers.

Attached you will find the Louisiana Archives and Manuscripts Association Annual Meeting 2015 registration form with information about hotels, the full meeting schedule and a separate Restaurant Guide for lunch.

The deadline for registration is Friday, October 23, 2015.

In the meantime, if you have any questions, please do not hesitate to contact me or 225-242-0217.

I look forward to seeing you on November 6th.

Katie Oubre, Vice-President of LAMA


SAA Call for award nominations due February 28!

The Society of American Archivists is in search of excellence! 

Do you know of an individual or organization that has made an outstanding contribution to the archives profession? Or promoted greater public awareness of archives? Have you published a groundbreaking book, written an outstanding article, or developed an innovative finding aid? Do you need financial assistance to attend graduate school or a professional conference?

SAA offers a variety of opportunities for professional recognition and financial assistance through the naming of Fellows, an awards competition, and scholarships. To learn more about these recognitions, click on the links below. Nominate* a deserving colleague — or yourself!

More information on all fellows, awards, and scholarship and how to submit to nominations/applications can be found online:

The deadline for nominations/applications is February 28. In the most recent Archival Outlook, Steven D. Booth provides “6 steps for crafting an awards nomination” to help the process!

SSA Call for Session Proposals for 2015 Annual Meeting

Annual Conference Theme:  Game On: the Challenge of Change

Submission Deadline: Wednesday, November 27, 2014

SSA’s Program Committee invites you to submit a proposal for an educational session at the 2015 annual meeting in Arlington, Texas. The meeting theme relates to sports, games, and change.  Change is all around us, especially in the world of archives. We welcome session proposals on any aspect of change in the archival enterprise. That is a mighty broad topic, and we imagine that lots of folks will have something to say on the subject. Arlington is a sports and games town—home to the Texas Rangers, Dallas Cowboys, and Six Flags over Texas, so we also welcome sessions related to sports and games.

Committee members are dedicated to putting together a great program in Arlington and would be happy to work with you to meet that goal. So take a swing at it and see what you can come up with for 2015! Visit for more information about submitting a proposal and proposal forms.

Association of Centers for the Study of Congress Award Nominations

The Association of Centers for the Study of Congress (ACSC) sponsors three awards each year. For more information about the following awards, or to download their applications, please visit the ACSC awards website.

The Richard A. Baker Graduate Student Travel Grant is awarded annually to support graduate-level research conducted at member repositories of the Association of Centers for the Study of Congress (ACSC). An award of up to $1000 may be used to underwrite travel, lodging, copying and other research expenses incurred from July 1- June 1 of the award year. Each application will be evaluated on its merits. Primary consideration will be given to projects involving the substantive study of issues related to the study of Congress. Each proposal should be aimed at a discrete end product such as a book, dissertation, thesis, article, documentary, film, exhibit, Web site or social networking site. Budgets may be approved in whole or in part. Each award recipient is required to acknowledge the award in any resulting published work(s) and donate a copy of the work(s) to ACSC and the sponsoring archival repository. The recipient may also be requested to submit a brief article summarizing their findings and research experience for publication by ACSC. The Baker Award honors ACSC founding member and U. S. Senate Historian Emeritus Richard A. Baker. Applications for the Baker Award will be accepted until March 11, 2013, and award notifications are generally made by early April.

The Raymond W. Smock Fellowship is awarded annually in the amount of $1000 to support an individual working in a congressional center to attend the ACSC Annual Meeting in May. The award is open to individuals that have not previously attended an ACSC annual meeting and whose organization is a member of the Association of Centers for the Study of Congress (ACSC). The Smock Fellowship honors ACSC founding member and first president, Raymond W. Smock, director of the Robert C. Byrd Center for Legislative Studies, Shepherd University. Applications for the Smock Fellowship will be accepted until March 11, 2013, and award notifications are generally made by early April.

The CPR Pre-Conference Scholarship is an annual award of $500 to provide financial assistance to an individual or individuals, attending the annual CPR pre-conference meeting at the Society of American Archivists Annual Meeting. The award was created by the Association of Centers for the Study of Congress in 2011 to acknowledge the Congressional Papers Roundtable‘s role in promoting the preservation and use of congressional collections. Applications for the CPR Pre-Conference Scholarship will be accepted until May 1, 2013, and award notification will be made by early June.

International Conference of Indigenous Archives, Libraries & Museums Preliminary Program Now Available

The preliminary program for the 2013 International Conference of Indigenous Archives, Libraries, and Museums is now available at  The program features 12 pre-conference workshops and tours, four evening events, over 80 concurrent sessions, 18 hands-on labs, and keynote presentations by notable people.

LaDonna Harris, founder and president of Americans for Indian Opportunity is the honorary chair and will provide the opening keynote.

Dates:  Scheduled from June 10 through June 13, the conference takes place at the Hyatt Regency Tamaya Resort & Spa, Santa Ana Pueblo, New Mexico. Pre-conference workshops take place on Monday, June 10 and conference sessions are from Tuesday, June 11 through Thursday, June 13.

Registration:  Before May 1, 2013, registration is $250.  After May 1, registration increases to $300.  Registration includes a welcome reception, two breakfasts, and three luncheons.  Registration information is available at

Hotel:  The conferencehotel is the Santa Ana-owned Hyatt Regency Tamaya Resort and Spa situated halfway between Albuquerque and Santa Fe.  Subject to availability, the discounted rate for conference attendees is $119 a night for a king or two queen beds from June 7-14, 2013. Booking information is available at Deadline for booking rooms at the Conference Rate is May 20, 2013

Scholarships:  March 1 is the deadline for applying for scholarships.  To view the criteria and apply, please visit

Airport: The closest airport is the Albuquerque International Airport (ABQ), located less than 30 miles from the resort. Discounted shuttle service is available. Please refer to the Hotel and Travel information on ATALM’s website.

Facebook:  We frequently post updates to the Association of Tribal Archives, Libraries, and Museums Facebook page.  If you have not done so already, please consider “liking” us!  You may also use the page to promote your own activities, as long as they are non-commercial and non-personal.

Questions?  Phone 405-522-3515 or email

LAMA Annual Meeting

The Louisiana Archives and Manuscripts Association will hold its annual meeting on November 2, 2012 at the McNeese State University Alumni Center (corner of McNeese and Common streets) in Lake Charles.

The registration fee is $25 and is due by October 5th. Please see the document below for the schedule of events, hotel and parking information, and membership information.

For questions or more information please contact Pati Threatt at 337.475.5731 or

File: LAMA invite 2012