Category Archives: Professional organizations

SAA Education coming to San Antonio, TX!

A&D Bootcamp 
San Antonio, TX | March 11-15, 2019

Join us at the University of Texas at San Antonio for our four day A&D Bootcamp! Complete two of your required foundational courses in the A&D program and get a jump start on your certificate path today! 
Encoded Archival Description 

March 11-12, 2019 | REGISTER NOW!
Instructors: Michael Rush & Dr. Kathy Wisser
Early-Bird Deadline: February 12, 2019

Here’s your chance to receive the instruction and hands-on practice you need to bridge the digital divide. Get acquainted with the language of XML and practice with XML authoring software. This two-day course covers the most up-to-date EAD version.

In this course, you will:

  • Discuss an overview of Extensible Markup Language (XML)
  • Examine the structure of EAD (the SAA-endorsed standard for archival finding aids)
  • Mark up a finding aid
  • Explore style sheets and implementation strategies
  • Practice encoding a finding aid using EAD

Who should attend? Archivists and others who are charged with exploring and/or implementing EAD at their institution or who want to enhance their résumé

What Should You Know? Participants should have arrangement and description practice and familiarity with finding aids
Arrangement and Description: Fundamentals

March 14-15, 2019 | REGISTER NOW!
Instructors: Pam Hackbart-Dean & Anne Ostendarp
Early-Bird Deadline: February 15, 2019
 This two-day course introduces the basic principles, concepts, and tools that archivists use to establish both physical and intellectual control over archival records. These include: developing accession records and processing work plans; identifying common arrangement schemes for collections with varying formats; and how to physically organize materials during processing. You will learn the essential elements of a finding aid and the major descriptive standards that support these elements, as well as the day-to-day decisions made in arranging and describing archival materials. You’ll also participate in a set of exercises designed to emphasize the principles and concepts of arrangement and description.

Who Should Attend? New archives professionals and graduate students in archival programs who have little or no experience in the arrangement and description of archival records;

What Should You Know? Participants are expected to have basic archival training and education.

Click the blue Register links above to register for these courses!

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SAA Spotlight Award Nominations

Dear Colleagues,

The SAA Spotlight Award Subcommittee invites nominations for the 2018 Spotlight Award.  This award “recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition.”  Nominees do not have to be members of SAA.  Please share this message as you think appropriate.  I hope you will consider recognizing a colleague (or yourself!) in this way.  Additional information about the criteria and process is found below.  

Purpose and Criteria for Selection: Established in 2005, the Spotlight Award recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition. The nominee(s) should have achieved distinction in one or more of the following ways:

*   Participating in special projects.
*   Exhibiting tireless committee or advocacy work.
*   Responding effectively to an unforeseen or pressing need or emergency.
*   Contributing innovative or creative ideas to the profession.
*   Performing extraordinary volunteerism.
*   Quietly but effectively promoting the profession.

Eligibility:  Awarded to an individual archivist or a group of up to five archivists who have collaborated on a project. Preference is given to archivists working in smaller repositories, especially those without institutional support for professional activities.

Prize:  A certificate and complimentary registration for the individual recipient or group (of up to five individuals) to the SAA Annual Meeting occurring in the year in which the award is presented.

Submission Deadline and Nomination Form:  Deadline: February 28, 2018.  Please complete the nomination form (https://app.smarterselect.com/programs/45541-Society-Of-American-Archivists).

Best regards,

Jody Hoks
SAA Spotlight Award Subcommittee

Archives Month 2017

Happy Archives Month! Here’s the plan for AHA! events. And if your repository is hosting Archives Month events, please let us know, and we will help get the word out!

Saturday, October 7:
AHA! members will be headed to Olivewood Cemetery to join in their volunteer clean-up day, 8-11 a.m. They ask that we print out, sign, and bring their volunteer form, and bring lawn tools if possible. For anyone who can’t make it on the 7th, there is another volunteer day on Saturday, October 21. For more information, and to fill out the volunteer waiver, please see the Descendants of Olivewood website: http://www. descendantsofolivewood.org/

Tuesday, October 10:
AHA! 2nd Tuesday Happy Hour @ 8th Wonder Brewery

Friday, October 13:
History Bus Tour with Mr. McKinney, 6-8pm. BYO food and beverage. Meet at the Buffalo Bayou Cistern, 105 Sabine St, Houston, TX 77007. Mr. McKinney asks that passengers passengers follow his Facebook page: @MisterMcKinneysHistoricHouston.

Please rsvp for the Olivewood clean-up and History Bus Tour to robertmrichardson@gmail.com.

Act Now to Save NHPRC, IMLS, and NEH!

SAA Leaders:

Please share the following with your members.

June 15, 2017—The Trump Administration’s proposed budget for FY18 includes devastating cuts to federal humanities funding, including elimination of the National Historical Publications and Records Commission, the National Endowment for the Humanities, and the Institute of Museum and Library Services.

Now is the time to urge your Members of Congress to support federal programs that are vital to our archives community!

House Appropriations Committee subcommittees are drafting their spending bills between now and the end of June. Our colleagues at the National Humanities Alliance have created a legislative action center that allows you to send multiple email messages to Congress from a single website.  Alerts specific to NEH, IMLS, and NHPRC include a pre-written letter that you can personalize or send as is. The system uses your ZIP code to identify your House member and Senators automatically.

Access the NHA Action Center<http://p2a.co/kVFEeav>.

Personalize your message!  Whatever method of communication you choose, it’s important to personalize your message to your background, experience, institution, district, or state – something that, as a constituent, will resonate with your representative.

Need some background or ideas?

See SAA’s issue brief on Federal Grant Funding for Archives<http://www2.archivists.org/statements/issue-brief-federal-grant-funding-for-archives> as well as backgrounders on NHPRC<http://www2.archivists.org/statements/backgrounder-funding-for-the-national-historical-publications-and-records-commission> and NEH<http://www2.archivists.org/statements/backgrounder-funding-for-the-national-endowment-for-the-humanities>.

See your colleagues’ Federal Funding Impact Stories<https://archivesaware.archivists.org/>.  (Or share your own story<http://www2.archivists.org/advocacy/share-your-federal-funding-impact-story>.)

And view the National Coalition for History’s in-depth agency-by-agency analysis<http://historycoalition.org/2017/05/23/trump-fy-18-budget-proposes-devastating-cuts-to-federal-history-archival-education-programs/> of the administration’s FY18 budget proposal.

Never before have federal archival, humanities, and history programs been under such attack. Act now to save them!

Tell us when you’ve taken action!  #saveNHPRC  #saveIMLS  #saveNEH=

Why not a phone call? Many staffers’ voice mail boxes are full due to unprecedented advocacy activity, but if you prefer to try to make a phone call, find your Representative here<http://www.house.gov/> or Senators here<https://www.senate.gov/>.

Nancy P. Beaumont
Executive Director
Society of American Archivists
17 North State Street, Suite 1425
Chicago, IL  60602
312-606-0722866-722-7858 (toll-free)
nbeaumont@archivists.org<mailto:nbeaumont@archivists.org>

Lone Arrangers Call for Presenters

Call for Presenters!

Managing Expectations in (and outside) the Archives
SAA Annual Meeting, Portland, Oregon, July 23-29, 2017
Lone Arrangers Section Meeting: Wednesday July 26, 2:30-3:45pm

At the Annual Meeting this year, the Lone Arrangers Section would like to focus some of our allotted time on a discussion of managing expectations: the expectations of volunteers, of the community, and of the institution you collect for. Ideally we will have three people on the panel to speak about instances or projects that they have led which were case studies in managing expectations.

Following the presentations, we’d like to have a Q&A or breakout sessions to discuss what we’ve just heard and what ideas it sparks in us, and how we might put these ideas to work.

If you have a project you’ve done, no matter how small or how large, and you will be at SAA, we’d love to have you present! Please contact Melissa Torres (torresme@uhd.edu) or Julia Corrin (jcorrin@andrew.cmu.edu) if you are interested.

RAO Seeking Proposals

The Reference, Access, and Outreach (RAO) section of the Society of American Archivists (SAA) is seeking proposals for presentations and demonstrations for their 6th annual Marketplace of Ideas at the SAA Annual Meeting in Portland, OR to be held Wednesday, July 26 from 2:30-3:45 pm. Take a look at this form for details and the easy application procedure.

Applications are due by May 1, 2017.

The RAO Program Committee will notify all applicants about the status of their proposal by May 22, 2017.

Share Your Federal Funding Impact Story!

On Thursday, March 16, 2017, President Trump sent an outline of his proposed FY 2018 budget to Congress, to be followed by a more detailed proposal in the spring. The budget, known as “America First: A Budget Blueprint to Make America Great Again,” proposes a $54 billion increase in defense and public safety spending that is offset by equivalent cuts in discretionary non-defense programs. Included in those cuts are reductions in, or the total elimination of, funding for federal agencies with a history of supporting cultural heritage organizations and projects, including:

– National Endowment for the Humanities (NEH)
– Institute of Museum and Library Services (IMLS)
– National Endowment for the Arts (NEA)

Budgets are still to be determined for other agencies with archives-related programs such as:

– National Archives and Records Administration (NARA)
– National Historical Publications and Records Commission (NHPRC) of NARA
– Library of Congress
– Smithsonian Institution

Share Your Story!

As archivists, librarians, and museum professionals, we know how our collections, institutions, and local communities have benefited from grant funding from these federal agencies. We collect statistics about the work we accomplish under these grants, but we also know that the impact goes far beyond numbers alone.

SAA’s Committee on Public Awareness is looking for stories that convey the impact that federal funding has had on individuals, our institutions, and in our local communities! Collected stories will be gathered, published online, and promoted by the Society of American Archivists through their website and social media channels. We hope to gather stories representing all types of archival repositories, and in all 50 states and the District of Columbia, so please consider sharing your story–no impact is too small when it comes to advocating for federal support for the arts and humanities!

Consider: Did your federal grant-funded project empower K–12 educators to teach with primary sources, connect family members through genealogical records, or inspire a community art project?  Did a federal grant enable your institution to create jobs, contract with an external vendor, or carry out a project that had a fiscal impact on your institution? It is these stories of direct impact, whether personal or fiscal, and at all levels–within your institution, your local community, or even on a national scale–that speak to the true value of federal grant funding for the arts and humanities.

Share Your Story!

Personal impact is powerful. Please share the details of your federally funded project and the story of its impact.