The University of Texas at Arlington is seeking a University Archivist. The University Archivist coordinates the identification, appraisal, acquisition, description, storage, access, preservation and disposal of University Archives in all formats including creation and EAD encoding of finding aids. Proactively builds partnerships across the University including administrators, faculty, students, and alumni; works directly with donors to acquire materials documenting UT Arlington’s history. Leads efforts toward the acquisition, processing, and preservation of electronic records. Works as assigned at service desk providing reference assistance for all areas of Special Collections and Archives. Conducts bibliographic instruction and outreach to alumni, students, and community groups; coordinates accessioning, transcribing, and providing access to oral history interviews.

For more information on qualifications, please visit UT Arlington website: https://uta.service-now.com/jobs/recruiting_job_posting_detail.do?sysparm_document_key=u_recruiting_job_posting,c6725c9e6f7261000a41cf164b3ee4fe

The University of Houston Libraries are seeking a progressive and forward thinking leader prepared to articulate a vision and direction for a growing special collections and archives that supports the University’s objectives of advancing research, improving student success, and increasing national recognition.  The Libraries’ Special Collections enhances the traditional strengths of a rare books and archives department with a growing number of contemporary collections that reflect the vitality and diversity of the City of Houston.  The position provides direction and oversight to a group of 6 librarians, 4 regular staff members, and 2 post-doctoral staff members curating archival collections and rare books.  The Head oversees the ongoing development of archival collections, work with academic departments, preparation of collections for digitization, and a full calendar of exhibits.  There is frequent contact with established donors and potential donors for acquisitions of unique collections, as well as fundraising and management of departmental endowments.  The Head of Special Collections serves as a member of the Library Management Council, the Public Services Council, and the Digital Collections Management Committee.  The Head of Special Collections holds the Emily Scott Evans Endowed Professorship. The position reports to the Associate Dean for Public Services.  The position is available February 2, 2015.

For more information on qualifications and salary, please visit UH Libraries website: http://info.lib.uh.edu/about/employment/head-special-collections

The Menil Collection is seeking a Digital Asset Manager: Reporting to the Chief Registrar, the Digital Asset Manager is charged with developing the infrastructure of the museum’s digital asset platform, and leading efforts in migrating and organizing existing media, chiefly images, to meet the Menil Collection’s strategic digital initiatives and future implementation of a Digital Asset Management System (DAMS). For more information visit http://www.jobtarget.com/c/job.cfm?job=18745698&keywords=houston&vnet=0&max=25&site_id=8712

Museum of Fine Arts Houston has the following position open: Project Manager, William J. Hill Texas Artisans and Artists Archive, Bayou Bend https://prv.mfah.org/employment.asp?par1=6&par2=695&lgc=1

Responsibilities:

• Works with the Director of the Kitty King Powell Library and Study Center and the Curator of the Bayou Bend Collection to establish and implement vocabulary and metadata standards for the Texas Artisans & Artists Archive (TAAA)
• Contributes to the selection and implementation of appropriate systems to manage and distribute data, documents, and images in the Archive
• Coordinates the collection of documents, data, and images for the Archive and their entry into the appropriate systems
• Works closely with MFAH staff in the Hirsch Library, Information Technology, Archives, and Photographic and Imaging Services in the selection, implementation, and maintenance of the systems
• Supervises the Project Associate and future Project staff when hired, including Field Researchers
• Coordinates permissions for the use of any copyrighted data or images in the Archive.
• Works with the Director in exploring possible cooperative contributions of data and images with other institutions
• Reads primary documents with accuracy and comprehension in order to add new information to the Archive
• Enters data, images, subject descriptors, and metadata into the system
• Coordinates communications with the TAAA Advisory Board and their meetings
• Develops and coordinates the Archive´s digital and printed communications
• Assists in promoting scholarly awareness and utilization of the Archive and dissemination of related research
• Performs other duties as assigned

Skills, Knowledge, and Abilities:

• Must have excellent skills in dealing with the museum staff, docents, researchers, and public visitors

• Knowledge of digital content management systems, metadata schema, and controlled vocabularies required

• Knowledge of American art and decorative arts and appropriate library resources desirable

• Able to prioritize, work with minimum supervision and deal with both public and staff in a professional manner

• Dependability, strong communication skills and great attention to detail are essential

• Excellent organizational skills

• Must be physically able to lift heavy books, climb ladders, and work at a computer terminal for extended periods of time

Education and Experience:

• B.A. degree in a Humanities field required

• Masters in Library and Information Science from an ALA-accredited program or archival certification preferred

• Thorough knowledge of archival management principles and methodologies preferred

• Relevant work experience in a library or archive is required

• Experience with digitization and database development required

• Supervisory experience preferred

For more information please visit the MFAH website: https://prv.mfah.org/employment.asp?par1=6&par2=695&lgc=1

The Special Collections Division of the Houston Public Library has the following openings:

Archivist III (Assistant Manager and Lead Archivist) http://agency.governmentjobs.com/houston/job_bulletin.cfm?JobID=599113

• Lead and direct the Gregory School team in researching, acquiring, cataloging, digitizing, and preserving archival materials, negotiate with prospective donors, and coordinate the processing of collections and production of finding aids by staff and volunteers
• Coordinate Gregory School’s programming efforts by curating exhibits, conducting departmental tours, assisting with programs and outreach efforts, and representing the library and the Gregory School at public events
• Provide specialized reference services and research assistance to the general public in-person and electronically while assisting the manager with modeling, monitoring and maintaining the high standard of excellence in public service
• Participate with the manager as a lead person in unit strategic planning to meet changing services and customer needs including the supervision of all archival staff

Librarian III (Assistant Manager and Collection Development) http://agency.governmentjobs.com/houston/job_bulletin.cfm?JobID=599597

• Lead and direct Clayton’s efforts in researching, acquiring, digitizing, and preserving the units’ superior genealogical research collection, including, with the manager, setting goals and procedures for collection development and conducting assessments of the collection
• Provide research and reference assistance to in-person and remote customers, using print, digital, and other special collection sources for family history research while assisting the manager with modeling, monitoring and maintaining the high standard of excellence in public service
• Coordinate the development and planning of educational and outreach services provided by Clayton Library including regularly preparing and presenting educational programs on genealogical, historical and technical topics
• Participate with the manager as a lead person in unit strategic planning to meet changing services and customer needs including managing a team of collection development staff.

• Provide research and reference assistance to in-person and remote customers, using print, digital, and other special collection sources for family history research
• Develop and plan the educational and outreach services provided by Clayton Library through the development and presentation of programs on genealogical, historical and technical topics, publicity, and bibliographic and web content development

Houston Metropolitan Research Center

Archivist I http://agency.governmentjobs.com/houston/job_bulletin.cfm?JobID=599307

• Lead and direct HMRC’s efforts in researching, acquiring, cataloging, digitizing, and preserving archival materials related to Mexican-American and Latino cultures in Houston. HMRC currently has over 96 archival collections and over 100 oral histories documenting Mexican-American and Latino cultures in Houston.
• Coordinate HMRC’s community outreach by serving as a community liaison, attending community meetings, and representing the library and HMRC at public events specifically related to Latino art, history, and culture.
• Provide specialized reference services and research assistance to the general public in-person and electronically.
• Participate with the manager in unit strategic planning to meet changing services and customer needs including the supervision of support staff, interns, and volunteers assisting with the Latino-related collections at HMRC.

• Lead and direct the HMRC team in researching, acquiring, cataloging, digitizing, and preserving archival materials, negotiate with prospective donors, and coordinate the processing of collections and production of finding aids by staff and volunteers
• Coordinate HMRC’s programming efforts by curating exhibits, conducting departmental tours, assisting with programs and outreach efforts, and representing the library and HMRC at public events
• Provide specialized reference services and research assistance to the general public in-person and electronically while assisting the manager with modeling, monitoring and maintaining the high standard of excellence in public service
• Participate with the manager as a lead person in unit strategic planning to meet changing services and customer needs including the supervision of all archival staff

• Lead and direct the efforts in researching, acquiring, cataloging, digitizing, and preserving HMRC’s Texas and Local History Special Collection, Norma Meldrum Juvenile Special Collections, and the Warren Culbertson Adult Special Collections in addition to archival materials such as oral histories and manuscripts.
• Coordinate HMRC’s programming efforts by curating exhibits, conducting departmental tours, assisting with programs and outreach efforts, and representing the library and HMRC at public events.
• Provide specialized reference services and research assistance to the general public in-person and electronically.
• Participate with the manager in unit strategic planning to meet changing services and customer needs including the supervision of support staff, interns, and volunteers assisting with the Special Collections at HMRC.

The Museum of Fine Arts, Houston (MFAH) is seeking a Summer Archives Assistant to aid in the daily operation of the museum’s archives. Half of the assistant’s hours will be devoted to the processing of MFAH exhibition records.   Work will be conducted in accordance with standard conventions. In conjunction with the processing of these records, the assistant will assist with the creation of an EAD finding aid and MARC catalog record.  Remaining responsibilities will include providing reference services and assisting with other duties necessary to the operation of the Archives Department. The Summer Archives Assistant is invited to attend behind-the-scene tours and lectures hosted by the Education Department.

Requirements:  Current enrollment in accredited Masters in Library Science or Archives Studies program. Completion of basic archives course at graduate level or prior work experience in archival or special collection setting. Knowledge of MARC, DACS, LCSH and AACR2 strongly preferred. Experience using OCLC beneficial. Art history background preferred. Word processing and database skills. Ability to lift twenty-five pound boxes and climb ladders.

Application:  Please submit a letter of application, current resume, an official college transcript, a sample of writing or work, and a letter of reference to:

Lorraine A. Stuart
Archives
Museum of Fine Arts, Houston
P.O. Box 6826
Houston, TX  77265-6826

Work schedule:  Ten-week position, May 28 through August 6, 2013. (Some flexibility in starting and ending dates.) Hours are 9am – 5pm, M-F.

Salary:  Total salary for ten weeks is $3500.

Deadline for application: April 8, 2013

Interviews with final candidates residing out-of-state will be conducted by phone.

For additional information write to lstuart@mfah.org

Update: position filled

The Houston Academy of Medicine – Texas Medical Center Library is seeking a project archivist to arrange, process and make accessible to the public a manuscript collection. This project is funded by the generous donation of the patron who donated the collection. The project archivist will be responsible for processing and describing a collection related to the life of a medical doctor, researcher, and teacher. The position will report to the archivist heading the TMC Library’s John P. McGovern Historical Collections and Research Center. This project is estimated to require approximately 300 hours for completion.

Qualifications:

Required:

• Master of Library Science or equivalent degree from an accredited institution
• Demonstrated experience with archival principles and practices based on the standards of the Society of American Archivists. 

Preferred:

• At least 6 months of archival experience
• Certification from the Academy of Certified Archivists
• Experience with EAD
• Knowledge of DACS

Duties:

• Use best archives practices at work
• Organize, arrange and describe the collection according to generally accepted professional standards
• Create printed and online finding guides for the processed collection
• Prepare a physical and digital exhibit; provide information or materials from the collection for special events tied to the collection

General Responsibilities:

• Provide assistance and support to librarians and staff when needed
• Collaborate with others to create an atmosphere of enthusiasm and commitment
• Establish and maintains an environment that encourages teamwork, interdependence, and customer service
• Demonstrate a working knowledge of basic office software as well as specialized digital skills, including working with XML-based EAD, scanning software, and Photoshop, Photoshop Elements, or equivalent software
• Completes all activities towards the fulfillment of the Library mission and strategic objectives

Please click here for complete job listing

The TMC Library is an equal opportunity employer, providing access to employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran’s status, political affiliation, or disability.

Email or fax cover letter and resume to:

Rosalind Bob
Email: rosalind.bob@exch.library.tmc.edu
Fax: 713.799.7816

The Texas Medical Center (TMC) Library is a major research library serving Texas Medical Center researchers, clinicians and students, including two major medical schools and over 20 member institutions. The Library is also the Regional Medical Library for the National Network of Libraries of Medicine South Central Region, with responsibility for providing health information to health professionals and consumers in the five state region of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas.

The Special Collections department at the University of Houston Library is seeking a full-time staff member (Program Coordinator 2).

Job Duties:

1. Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
2. Participates in planning and develops methods for program implementation and administration; coordinates program activities and processes.
3. Reviews program records and reports of activities. Recommends modifications to methods or procedures as required.
4. Prepares recurring and ad hoc program reports for management use.
5. Assists in preparing reports, proposals, manuals, and other documentation as required for the program.
6. Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program.
7. Conducts formal training or gives instruction regarding program policies and procedures.
8. Interacts with faculty, staff and students to promote the goals and objectives of the program.
9. Develops and maintains database on research studies, policy issues, etc.
10. Performs other job related duties as required.

Minimum Qualifications: 

Requires a 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Requires a minimum of one (1) year of directly job-related experience.

For the full listing, please visit: https://jobs.uh.edu/postings/15788

Head of Special Collections, LSU
http://lib.lsu.edu/special/about/jobs.html

Required Qualifications:

Master’s degree from an ALA-accredited library school program.  Minimum of 5 years professional experience, including supervisory responsibilities, in a research library, special collections, rare book, or archives setting.  Ability to meet tenure and promotion requirements as evidenced by a record of research, publication, and professional service.

Review of applications: begins December 7, 2012

Update: position filled

The Texas Medical Center Library seeks a part-time archivist. This individual will be responsible for processing and maintaining archival manuscript collections and provide reference support and service to Library clients and assist other functions within the Library.

Duties:

• Use best archives practice at work
• Initiate contacts with members of the Houston community to obtain collections or individual items of historical significance
• Review condition of new archival materials and performs the initial survey of collections prior to cleaning and re-housing
• Organize, arrange and describe collections according to generally accepted professional standards
• Create printed and online finding guides for processed collections
• Maintain collections according to their provenance and maintain the inventories of the collections
• Provide guidance to the Archive Assistant, clerical assistants, and volunteers
• Perform searches for manuscripts, serials, and other historical information
• Prepare exhibits and provides information/materials from the collections for special events
• Communicate with individuals and organizations to publicize the Library’s historical resources
• Seek funding for special events, historical collections, and the support of the McGovern Historical Collections and Research Center
• Answer reference questions and assists clients with their research
• Collaborate with members of other departments to ensure client needs are met
• Assist the archivist to manage all aspects of the HRC physical facility assuring the physical environment is secure and clean

General Responsibilities:

• Provide assistance and support to librarians and staff when needed
• Collaborate with others to create an atmosphere of enthusiasm and commitment
• Establish and maintains an environment that encourages teamwork, interdependence, and customer service
• Continually increase technical competency of self and others through education and research within their field
• Answers phone, ascertains nature of call, and directs call to appropriate staff member
• Collaborates with members of other departments to ensure client needs are met
• Provides assistance and support to librarians and staff when needed
• Completes all activities towards the fulfillment of the Library mission and strategic objectives
• Identifies ways to more effectively provide healthcare information to clients
• Collaborates with others to create an atmosphere of enthusiasm and commitment

Archival responsibilities:

• Capable of maintaining, managing and supervising the HRC when the Archivist is absent
• Understands and has experience with the seven domains of archiving and implements those domains while working at the archives:

1. selection, appraisal, and acquisition;
2. arrangement and description;
3. reference services and access;
4. preservation and protection;
5. outreach, advocacy, and promotion;
6. managing archival programs;
7. professional, ethical, and legal responsibilities.

• Understands the general principles about handling and working with rare books and ephemera
• Has knowledge of cataloging systems, such as Library of Congress and the National Library of Medicine
• Maintains collections inventory
• Gathers information and materials from archives for special events and exhibits; creates displays
• Contributes to a blog about the McGovern Historical Research Center by writing and through research
• Continues to improve archival skills through professional-related classes, workshops and conferences
• Participates where possible in professional archival organizations, such Archivists of the Houston Area, Society of Southwest Archivists, and Society of American Archivists or archival-related organizations
• Conducts reference interviews to help patrons
• Assists patrons who visit on-site or contact the McGovern Center by phone or email
• Assists with copying and scanning to fulfill patron requests or to help the archivist.
• Has a working knowledge of basic office software as well as specialized digital skills, including working with XML-based EAD, scanning software, and Photoshop, Photoshop Elements, or equivalent software

Qualifications (Knowledge, Skills, Abilities):

• Demonstrated proficiency with Microsoft Office suite.
• Familiarity with the standards, Describing Archives: A Content Standard (DACS) and Encoded Archival Description (EAD).
• Familiarity or proficiency with archive management systems, such as Archon, Archivist Toolkit or the new ArchivesSpace is a plus.
• Awareness of best archival practices is essential, including knowledge of digital archival practices, such as preservation, metadata and digitization.
• Demonstrated written and verbal communication skills. The applicant should have the ability to work with minimal supervision, supervise staff and volunteers, work closely with patrons and donors, and achieve mutually agreed upon goals.

Education and Experience:

Master’s Degree in Library Science from an ALA-Accredited program with some classes in archival science or an archival track; or an equivalent master’s degree in archival studies or related field. Some experience in an archival setting required.
Favorable consideration will be given to candidates with an Archivist Certification through the Academy of Certified Archivists.

The TMC Library is a major research library serving Texas Medical Center researchers, clinicians and students, including two major medical schools and over 20 member institutions. The Library is also the Regional Medical Library for the National Network of Libraries of Medicine South Central Region, with responsibility for providing health information to health professionals and consumers in the five state region of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas.

Working Conditions:

Usual Environment – Normal working schedule indoors and in office environment.  Occasional travel may be required.  May need to work irregular hours to meet deadlines and/or special assignments.  Physical Requirements – Normal physical demands; occasional bending and stooping; occasional lifting of boxes of paper and files.

The TMC Library is an equal opportunity employer, providing access to employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran’s status, political affiliation, or disability.

Salary range: $18.00 – $23.00 per hour

Email or fax cover letter and resume to:
Rosalind Bob
Email: rosalind.bob@exch.library.tmc.edu
Fax: 713.799.7816

Word document of job listing: HAM-TMC Part-time Archivist Job Description