Author Archives: amandafocke

Preservation Week events for the public at Rice University

Do you need help managing your digital photos or videos?
Curious about ways to better organize your files? 

Please join us for the following events,
presented in honor of National Preservation Week.
No need to rsvp.

Preserving and Accessing Films and Videos
A presentation by the Texas Archive of the Moving Image
Tuesday, April 23rd at 10am I Farnsworth Pavilion | Rice Memorial Center / Ley Student Center
(building #43 on the campus map)
Light refreshments will be served.

Managing Your Digital Photos: Practical & Inspirational Tips

Brown Bag Event: Wednesday, April 24th at Noon
Digital Media Commons, Herring Hall, room 129

Events are free and sponsored by Fondren Library


The closest lot is the Central Campus Garage (building #51 on the campus map). Enter campus through Entrance 20 off of Rice Blvd, take a right at the second stop sign, and the underground lot entrance is the first left. Please note that all campus parking requires payment; a credit card is required.

Job posting: Head of Special Collections, LSU

Head of Special Collections, LSU

Required Qualifications:

Master’s degree from an ALA-accredited library school program.  Minimum of 5 years professional experience, including supervisory responsibilities, in a research library, special collections, rare book, or archives setting.  Ability to meet tenure and promotion requirements as evidenced by a record of research, publication, and professional service.

Review of applications: begins December 7, 2012

quick survey: finding aid creation & access

Are you curious how other repositories create and provide access to their finding aids?

Does your system work  – but you wonder if it’s time for a change?
What might that change look like?
What do other people do?

Participate in a 5 minute online survey to share your methods and then look forward to hearing the wide variety of results in a paper presented at our annual meeting in May 2012 and published online in Summer 2012.

Visit the survey at  by March 15, 2012.

Please do participate in this survey as we can all learn from each other’s methods.
Many thanks!
Amanda Focke
Rice University

Slipcase class 3/25 at Museum of Printing History

Slipcase Class – bring this preservation skill into your book collections!

For full info, see

In this class, students will make a slip case out of sturdy book board, with a lined interior, and with an applied cover of book cloth. Measuring for proper overlaps, application of adhesive, and application of bookcloth will be addressed. Students will learn the sequence of cuts and paste-downs necessary to create neat and well-tailored corners. Once these techniques are learned, they can be applied to the construction of complex clamshell boxes. Also, directions for making a simple but effective slipcase out of card stock will be demonstrated.

Date: Friday, March 25: 10am-4pm
Instructor: Lena LeMoal
Level: all levels
Tuition: $90 plus $20 materials fee

Job posting: Metadata Coordinator, Rice University, Fondren Library

Rice University, Fondren Library:
Assistant Head of Cataloging & Metadata Coordinator

This position assists the Head of Cataloging and Metadata Services in management, direction, fiscal oversight, and long-term strategic planning for the Section. He/she serves as Metadata Coordinator and operational manager for the Copy Cataloging Unit.

For full information and application instructions, see

Controlled Vocabularies: Amigos training April 5-6

Principles of Controlled Vocabulary & Thesaurus Design
April 5-6, Rice University, Fondren Library, Kyle Morrow Room

Register on-line at:

The Principles of Controlled Vocabulary and Thesaurus Design prepares digital project staff to use existing controlled vocabularies or to develop their own lists of specialized terms for specific applications in digital projects.

Learning objectives include:

* Compare and contrast different types of controlled vocabularies, including lists, synonym rings, hierarchies and thesauri.
* Create controlled vocabulary (CV) terms for supplied digital objects
* Apply the Guidelines for the Construction, Format, and Management of Monolingual Controlled Vocabularies for refining CV terms
* Develop hierarchies of CV terms for thesauri
* Build associative relationships among the CV terms
* Discuss methods of displaying controlled vocabularies to metadata creators and users
* Examine methods of justifying, building and integrating CVs

Intended Audience
This course is designed for archivists, librarians or museum staff faced with the challenges of applying existing controlled vocabularies or building new vocabularies to provide access to their digital collections

Course Hours
The workshop meets on two consecutive days for 5.5 hours each day.
Instructor: Bill Walker – [ E-Mail ] [ Bio ]
Contact Hrs: 11.00
Amigos Member Fee: $ 250.00

Philip Montgomery honored as Rising Star!

Philip Montgomery, archivist and special collections librarian at Rice University — and our own AHA President this year — received a Rising Star alumni award at the 70th anniversary alumni celebration for the Department of Library and Information Science at the University of North Texas. Philip works in Fondren Library’s Woodson Research Center.

These prestigious awards offered by the Library and Information Sciences Alumni Society and the 70th Anniversary Committee recognizes state and national leaders in seven categories in the library and information professions who are graduates of the UNT/LIS program. The Rising Star award is given to individuals who have graduated within the past 5 years.

Congrats to Phil!

AHA presenting at TLA today

AHA was invited by the Texas Library Association to participate in their new archives track during their annual meeting by presenting a session on AHA’s networking activities.

Shelly Kelly from UH-CL, Bernard Forrester from TSU and Phil Montgomery from Rice are presenting the session today. They’ll be highlighting our professional development activities, public outreach, communication network, and (semi?) annual vicious croquet match.

Annual Holiday Party and Elections – Thursday, Dec. 4

AHA! will host its annual holiday party and elections on December 4, 2008, at St. Thomas University, Ahern Room, Crocker Student Center.

Street parking is sometimes available. Parking is available at the Moran garage that is near the top left of the interactive map. Parking at the garage is $2 and sometimes the gates are up for free parking but that may not be the case on Dec. 4. Siena House has a few parking spaces* behind it and on its driveway for a few cars. It is tricky to back out of that driveway so proceed with caution. *The parking spaces behind the building are very tight so please only small cars or cars w/ short wheel base for turning around or backing out.
Ron (office phone 713.525.3895)

Board meeting Oct. 29 – all are welcome!

AHA will have a board meeting on Oct. 29 at 6pm at Cafe Express on West Gray.

Come on out! This is not just for board members! Please come and enjoy the fellowship.


  • Proposal for an archives column in a local genealogical journal
  • Annual Christmas Party / Meeting
  • Website modifications
  • Officers for 2009
  • Anything else that comes up.