Louisiana Archives and Manuscript Association Annual Conference, November 7, 2014

Posted by rebruss on August 4, 2014

Members of  AHA! are  invited to the Louisiana Archives and Manuscript Association Annual Conference, which will be held on Friday November 7, 2014 at the Old US Mint in New Orleans, LA. Registration is from 8:30 to 9:00.

We have a great line up of speakers and topics. Tara Laver and Jessica Mlotkowski, both of LSU Libraries Special Collections, will present on the Free People of Color Project in a session titled “Free People of Color in Louisiana: Revealing an Unknown Past through a Collaborative Digital Project.”  In our second session “Records Management an Update from the State Archives”, Carrie Fager, Records Management Officer Statewide, Louisiana Secretary of State, will discuss important changes at the State Archives and laws impacting Archivists in Louisiana. And our final presentation of the day will be given by Mary Linn Wernet, Dr. Charles Pellegrin, and Cammie Henry, all from Northwestern State University, on the Kent Courtney Collection.  Following the presentations, we will hold our annual business meeting. The day will conclude with tours of the Old Mint and wine and cheese at the Old Ursuline Convent.

If there is interest, a dinner will be planned on Thursday night for early arrivers.

Attached you will find the registration form, with information about the conference hotel, parking, a restaurant guide for lunch and other goings on in the City of New Orleans.  Two important dates to remember: the deadline for conference registration is Friday October 24, 2014 and for those who plan on staying at the conference hotel, the deadline to receive the conference rate is Monday October 6, 2014.LAMA, 2014 Registration Form

Please consider joining us.

In the meantime, if you have any questions do not hesitate to contact me: mcourtney@arch-no.org


Michael Courtney

Vice-President/President Elect

Louisiana Archives and Manuscript Association


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Early Houston artists and Sam Houston celebrated in 2 new exhibits

Posted by rebruss on July 11, 2014

Houston Founders at City Hall

The Mayor’s Office, in conjunction with William Reaves Fine Art are showcasing art made by earlier Houston artists in the working conference rooms of Houston City Hall. The exhibition acknowledges the Bayou City’s rich arts legacy and recognizes local artists who have made life-time contributions to the growth of the Houston arts scene. The exhibition will be on display through August 1, 2014.  Reception with brief remarks by Randy Tibbits is this Friday, July 11, 2014, from 5-7 in the Rotunda of City Hall, 901 Bagby, Houston, Texas 77002. For more information visit: http://reavesart.com/?page_id=5236

Following General Sam Houston

As part of the centennial celebration of Sam Houston Park, the Heritage Society is presenting a set of etchings on the life of General Sam Houston, created by celebrated artist Bernhardt Wall. The exhibit will also feature some personal objects from the Houston family from the Permanent Collection of The Heritage Society. The etchings are on loan from The Printing Museum. The exhibition will be on display through August 2, 2014. For more information visit: http://www.heritagesociety.org/museumgallery.html

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Job posting: Digital Asset Manager, Menil Collection

Posted by rebruss on June 23, 2014

The Menil Collection is seeking a Digital Asset Manager: Reporting to the Chief Registrar, the Digital Asset Manager is charged with developing the infrastructure of the museum’s digital asset platform, and leading efforts in migrating and organizing existing media, chiefly images, to meet the Menil Collection’s strategic digital initiatives and future implementation of a Digital Asset Management System (DAMS). For more information visit http://www.jobtarget.com/c/job.cfm?job=18745698&keywords=houston&vnet=0&max=25&site_id=8712

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AHA! Summer Meeting, Thursday, July 10

Posted by rebruss on June 18, 2014

The summer meeting of the Archivists of the Houston Area will be held Thursday, July  10th  at 6 pm, at the University of Houston Special Collections at the MD Anderson Library (2nd floor). Jim Parsons, Director of Special Projects at Preservation Houston,  will be our featured guest speaker as he talks about Archival Discoveries from the Texas Centennial Exposition.

Please plan to attend and RSVP to Vince Lee today!

Directions and Parking:


If coming from the north/downtown, take I-45 South. Take exit 44-B. Merge toward Spur 5 South. Turn right onto University Drive. Turn left on Calhoun and you will immediately see the Welcome Center & Parking Garage, a yellow brick building with red trim.


If coming from the south, take I-45 North. Take exit 44-A (Elgin/Lockwood/Cullen). Turn left on Cullen. Drive along Cullen, passing the stadium, and turn left on Wheeler. Turn left again on Calhoun. To your left just past the parking lot you will see the Welcome Center & Parking Garage, a yellow brick building with red trim.


Once you’ve parked, walk in towards the center of campus. You will pass the Hilton Hotel on your left and the University Center (student center) on your right. You will find yourself behind the M.D. Anderson Library, a large cream-colored building. You must go around to the front of the building to enter the Library. Head back to the main circular staircase, and take that, or one of the elevators behind it, up to the 2nd floor.


Special Collections is at the top of the stairs through the glass door.

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The Great War and the Making of the Modern World

Posted by rebruss on June 5, 2014

Lone Star College is organizing the Second Annual History Day to examine World War I and how to teach it in the classroom. The day long event is being held Thursday, June 19. Afternoon workshops include use of Primary Sources. For more information please visit: http://tinyurl.com/GreatWarHistoryDay


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AHA! Announces its Spring Meeting

Posted by rebruss on March 31, 2014

The spring meeting of the Archivists of the Houston Area will be held Thursday, April 10th  at 6 pm, at the McGovern Historical Research Center at the Texas Medical Center Library.
AHA Spring Meeting Agenda 2014
Immediately following  items of business, the focus of the meeting will be a roundtable presentation and discussion on low cost and easy to implement ways on making  
archival collections digitally discoverable. Please plan to attend and RSVP to Vince Lee today! 

McGovern Historical Research Center is located:
8272 El Rio, Suite 190, Houston, Texas 77054 (Free parking. The facility is located near the 610 South Loop and Almeda. Call 713-348-7899 for directions or more information.)

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SAA DAS workshop in Houston! Sign up now!

Posted by rebruss on March 18, 2014

SAA DAS workshop on email preservation – in HOUSTON

Take advantage of this great opportunity in our SSA region! 

Achieving Email Account Preservation with XML #14A7
April 7, 2014 @ University of Houston

** More registrants are needed to ensure this workshop “makes” so sign up NOW!**
We all need e-mail preservation know-how!

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DAS Workshop: Achieving Email Account Preservation with XML

Posted by rebruss on March 4, 2014

The University of Houston will host a day-long DAS workshop April 7, 2014.

Early bird registration ends Friday, March 7!

For more information visit: http://saa.archivists.org/events/achieving-email-account-preservation-with-xml-14a7/502/

Course Description

How do you successfully manage and preserve e-mail? Your instructor will examine two XML schemas developed for e-mail account archival preservation: the E-Mail Account Preservation schema and the PeDALS schema. The EMAP schema co-authored by the Electronic Mail Collaboration Initiative and the Collaborative Electronic Records Project serves as the backbone of two open source email account preservation tools. One of the benefits of using the EMAP schema is effective, efficient preservation of e-mail accounts and their messages. The schema can be used in trustworthy repositories to validate deposited e-mail accounts, and can also be adopted as a professional standard like METS and EAD. The PeDALS schema originated in a grant project involving seven state archives. The PeDALS schema is specifically geared towards Microsoft Outlook .pst files and their content. This course discusses both of these schemas as well as the advantages and disadvantages of each of them.

Upon completion of this course you’ll be able to:

  • Explain – why use XML;
  • Identify the tools for XML and for parsing;
  • Anticipate the preparation necessary before preservation;
  • Assess e-mail account and message condition;
  • Master the breakdown of the schema and its application to e-mail accounts;
  • Recognize why the instructors take the account-level approach; and,
  • Develop ways to use the schema and related tools at your own organization.

Who should attend?Archivists, records managers, and librarians who are or will be handling e-mail and other electronic records.

What Should You Know? Some understanding of XML/HTML, such as recognizing the basic structure of an XML document, is useful!

Participants must bring a laptop (PC only, no Macs) with a CD drive or USB port for “hands-on” experience. You are strongly encouraged to download the CERP parser from the CERP website at http://www.siarchives.si.edu/cerp/parserdownload.htm and review the installation guide prior to the course.

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Job announcement: Museum of Fine Arts Houston

Posted by rebruss on February 10, 2014

Museum of Fine Arts Houston has the following position open: Project Manager, William J. Hill Texas Artisans and Artists Archive, Bayou Bend https://prv.mfah.org/employment.asp?par1=6&par2=695&lgc=1


• Works with the Director of the Kitty King Powell Library and Study Center and the Curator of the Bayou Bend Collection to establish and implement vocabulary and metadata standards for the Texas Artisans & Artists Archive (TAAA)
• Contributes to the selection and implementation of appropriate systems to manage and distribute data, documents, and images in the Archive
• Coordinates the collection of documents, data, and images for the Archive and their entry into the appropriate systems
• Works closely with MFAH staff in the Hirsch Library, Information Technology, Archives, and Photographic and Imaging Services in the selection, implementation, and maintenance of the systems
• Supervises the Project Associate and future Project staff when hired, including Field Researchers
• Coordinates permissions for the use of any copyrighted data or images in the Archive.
• Works with the Director in exploring possible cooperative contributions of data and images with other institutions
• Reads primary documents with accuracy and comprehension in order to add new information to the Archive
• Enters data, images, subject descriptors, and metadata into the system
• Coordinates communications with the TAAA Advisory Board and their meetings
• Develops and coordinates the Archive´s digital and printed communications
• Assists in promoting scholarly awareness and utilization of the Archive and dissemination of related research
• Performs other duties as assigned

Skills, Knowledge, and Abilities:

• Must have excellent skills in dealing with the museum staff, docents, researchers, and public visitors

• Knowledge of digital content management systems, metadata schema, and controlled vocabularies required

• Knowledge of American art and decorative arts and appropriate library resources desirable

• Able to prioritize, work with minimum supervision and deal with both public and staff in a professional manner

• Dependability, strong communication skills and great attention to detail are essential

• Excellent organizational skills

• Must be physically able to lift heavy books, climb ladders, and work at a computer terminal for extended periods of time

Education and Experience:

• B.A. degree in a Humanities field required

• Masters in Library and Information Science from an ALA-accredited program or archival certification preferred

• Thorough knowledge of archival management principles and methodologies preferred

• Relevant work experience in a library or archive is required

• Experience with digitization and database development required

• Supervisory experience preferred

For more information please visit the MFAH website: https://prv.mfah.org/employment.asp?par1=6&par2=695&lgc=1

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Basics of Managing Electronic records DAS webinar – Wednesday, Dec. 18

Posted by rebruss on December 13, 2013

Houston Metropolitan Research Center, Houston Public Library is hosting an upcoming DAS (Digital Archives Specialist) webinar:

Basics of Managing Electronic Records — Getting You Started!

This DAS Foundational course will provide attendees the basics they need to know in order to start solving their electronic records problems.  Topics include identifying preservation formats, appraising, accessioning, and preserving electronic records, and working with records creators.

 A full course description is available at:



Wednesday, December 18, 2013

4:00 PM – 5:30 PM

Julia Ideson Building | Norma Meldrum Room
550 McKinney | Houston, TX 77002

Parking is available in the Central Library’s Parking Garage for a fee.
(Downtown Houston Parking Information)

 The course is provided to participants at no cost but preregistration is required.

 To register send your name and email address to Elizabeth Sargent at elizabeth.sargent@houstontx.gov


This webinar is one of five being offered through collaboration between:

The Museum of Fine Arts, Houston.

Houston Metropolitan Research Center, Houston Public Library
McGovern Historical Collections, Texas Medical Center Library
Rice University
University of Houston Libraries


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