AHA! Announces its Spring Meeting

Posted by rebruss on March 31, 2014

The spring meeting of the Archivists of the Houston Area will be held Thursday, April 10th  at 6 pm, at the McGovern Historical Research Center at the Texas Medical Center Library.
AHA Spring Meeting Agenda 2014
Immediately following  items of business, the focus of the meeting will be a roundtable presentation and discussion on low cost and easy to implement ways on making  
archival collections digitally discoverable. Please plan to attend and RSVP to Vince Lee today! 

McGovern Historical Research Center is located:
8272 El Rio, Suite 190, Houston, Texas 77054 (Free parking. The facility is located near the 610 South Loop and Almeda. Call 713-348-7899 for directions or more information.)

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SAA DAS workshop in Houston! Sign up now!

Posted by rebruss on March 18, 2014

SAA DAS workshop on email preservation – in HOUSTON

Take advantage of this great opportunity in our SSA region! 

Achieving Email Account Preservation with XML #14A7
April 7, 2014 @ University of Houston

** More registrants are needed to ensure this workshop “makes” so sign up NOW!**
We all need e-mail preservation know-how!

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DAS Workshop: Achieving Email Account Preservation with XML

Posted by rebruss on March 4, 2014

The University of Houston will host a day-long DAS workshop April 7, 2014.

Early bird registration ends Friday, March 7!

For more information visit: http://saa.archivists.org/events/achieving-email-account-preservation-with-xml-14a7/502/

Course Description

How do you successfully manage and preserve e-mail? Your instructor will examine two XML schemas developed for e-mail account archival preservation: the E-Mail Account Preservation schema and the PeDALS schema. The EMAP schema co-authored by the Electronic Mail Collaboration Initiative and the Collaborative Electronic Records Project serves as the backbone of two open source email account preservation tools. One of the benefits of using the EMAP schema is effective, efficient preservation of e-mail accounts and their messages. The schema can be used in trustworthy repositories to validate deposited e-mail accounts, and can also be adopted as a professional standard like METS and EAD. The PeDALS schema originated in a grant project involving seven state archives. The PeDALS schema is specifically geared towards Microsoft Outlook .pst files and their content. This course discusses both of these schemas as well as the advantages and disadvantages of each of them.

Upon completion of this course you’ll be able to:

  • Explain – why use XML;
  • Identify the tools for XML and for parsing;
  • Anticipate the preparation necessary before preservation;
  • Assess e-mail account and message condition;
  • Master the breakdown of the schema and its application to e-mail accounts;
  • Recognize why the instructors take the account-level approach; and,
  • Develop ways to use the schema and related tools at your own organization.

Who should attend?Archivists, records managers, and librarians who are or will be handling e-mail and other electronic records.

What Should You Know? Some understanding of XML/HTML, such as recognizing the basic structure of an XML document, is useful!

Participants must bring a laptop (PC only, no Macs) with a CD drive or USB port for “hands-on” experience. You are strongly encouraged to download the CERP parser from the CERP website at http://www.siarchives.si.edu/cerp/parserdownload.htm and review the installation guide prior to the course.

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Job announcement: Museum of Fine Arts Houston

Posted by rebruss on February 10, 2014

Museum of Fine Arts Houston has the following position open: Project Manager, William J. Hill Texas Artisans and Artists Archive, Bayou Bend https://prv.mfah.org/employment.asp?par1=6&par2=695&lgc=1


• Works with the Director of the Kitty King Powell Library and Study Center and the Curator of the Bayou Bend Collection to establish and implement vocabulary and metadata standards for the Texas Artisans & Artists Archive (TAAA)
• Contributes to the selection and implementation of appropriate systems to manage and distribute data, documents, and images in the Archive
• Coordinates the collection of documents, data, and images for the Archive and their entry into the appropriate systems
• Works closely with MFAH staff in the Hirsch Library, Information Technology, Archives, and Photographic and Imaging Services in the selection, implementation, and maintenance of the systems
• Supervises the Project Associate and future Project staff when hired, including Field Researchers
• Coordinates permissions for the use of any copyrighted data or images in the Archive.
• Works with the Director in exploring possible cooperative contributions of data and images with other institutions
• Reads primary documents with accuracy and comprehension in order to add new information to the Archive
• Enters data, images, subject descriptors, and metadata into the system
• Coordinates communications with the TAAA Advisory Board and their meetings
• Develops and coordinates the Archive´s digital and printed communications
• Assists in promoting scholarly awareness and utilization of the Archive and dissemination of related research
• Performs other duties as assigned

Skills, Knowledge, and Abilities:

• Must have excellent skills in dealing with the museum staff, docents, researchers, and public visitors

• Knowledge of digital content management systems, metadata schema, and controlled vocabularies required

• Knowledge of American art and decorative arts and appropriate library resources desirable

• Able to prioritize, work with minimum supervision and deal with both public and staff in a professional manner

• Dependability, strong communication skills and great attention to detail are essential

• Excellent organizational skills

• Must be physically able to lift heavy books, climb ladders, and work at a computer terminal for extended periods of time

Education and Experience:

• B.A. degree in a Humanities field required

• Masters in Library and Information Science from an ALA-accredited program or archival certification preferred

• Thorough knowledge of archival management principles and methodologies preferred

• Relevant work experience in a library or archive is required

• Experience with digitization and database development required

• Supervisory experience preferred

For more information please visit the MFAH website: https://prv.mfah.org/employment.asp?par1=6&par2=695&lgc=1

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Basics of Managing Electronic records DAS webinar – Wednesday, Dec. 18

Posted by rebruss on December 13, 2013

Houston Metropolitan Research Center, Houston Public Library is hosting an upcoming DAS (Digital Archives Specialist) webinar:

Basics of Managing Electronic Records — Getting You Started!

This DAS Foundational course will provide attendees the basics they need to know in order to start solving their electronic records problems.  Topics include identifying preservation formats, appraising, accessioning, and preserving electronic records, and working with records creators.

 A full course description is available at:



Wednesday, December 18, 2013

4:00 PM – 5:30 PM

Julia Ideson Building | Norma Meldrum Room
550 McKinney | Houston, TX 77002

Parking is available in the Central Library’s Parking Garage for a fee.
(Downtown Houston Parking Information)

 The course is provided to participants at no cost but preregistration is required.

 To register send your name and email address to Elizabeth Sargent at elizabeth.sargent@houstontx.gov


This webinar is one of five being offered through collaboration between:

The Museum of Fine Arts, Houston.

Houston Metropolitan Research Center, Houston Public Library
McGovern Historical Collections, Texas Medical Center Library
Rice University
University of Houston Libraries


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AHA! Holiday party and meeting, December 18

Posted by rebruss on December 2, 2013

This year the Houston Metropolitan Research Center will be hosting the annual holiday party and meeting. Please plan to attend Wednesday, December 18th at 6 pm in the Norma Meldrum Room of the Julia Ideson building.

Houston Metropolitan Research Center
500 McKinney
Houston, Texas 77002

•Elections – A new board for 2014 will be elected. You must be a member of AHA! to vote. Candidates to be announced shortly.
•Food – It will be a potluck, so please bring something to share.
•Ornament exchange – Bring an “archival” ornament to exchange. Use your imagination and be creative!

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Outside the Lines exhibit opens tonight at Contemporary Arts Museum Houston

Posted by rebruss on October 31, 2013

Outside the Lines exhibit opens tonight at the Contemporary Arts Museum Houston on the occasion of its 65th anniversary. The six-part exhibition, “conceived as an evolving dialogue on contemporary abstraction”, draws from the CAMH’s archive. (The CAMH archive is maintained by the MFAH Archives).

There is an opening reception this evening from 6-11 pm. The exhibition runs through March 23, 2014. For additional information, visit http://camh.org/exhibitions/outside-lines#.UnKLTRCaI6g

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Electronic Records DAS webinar at University of Houston, October 29

Posted by rebruss on October 23, 2013

University of Houston Libraries is hosting an upcoming webinar in the Digital Archives Specialist (DAS) curriculum.

Electronic Records—the Next Step! (Webinar)

Date: Tuesday, October 29
Time: 3:00 pm – 4:30 pm
Location: University of Houston, M.D. Anderson Library, room 10-F (basement)

This course is focused on systems that any archives must put in place to ensure it can manage electronic records, and it will cover how to prepare for and address a still uncertain future concerning the management of electronic records. http://www2.archivists.org/prof-education/course-catalog/tst-electronic-records-the-next-step-das

This webinar is the third of five being offered through a collaboration between The University of Houston Libraries; The Museum of Fine Arts, Houston; Houston Metropolitan Research Center, Houston Public Library; McGovern Historical Collections; and Woodson Research Center, Fondren Library, Rice University.

The course is provided to participants at no cost but preregistration is required. For more information and to register, send your name and email address to Mary Manning at mmmanning@uh.edu

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Local archival repositories seek undergraduate volunteers

Posted by rebruss on October 15, 2013

Harris County Archives, Houston Symphony Archives, Incarnate Word Convent Archives, Museum of Fine Arts Archives, and River Oaks Baptist School are seeking undergraduate student volunteers.


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RSVP for Torch Collection tour by September 27!

Posted by rebruss on September 24, 2013

Don’t forget to RSVP for the first event of Archives month!

October 2, 2013, 6.30 pm-Tour J.P. Bryan’s Vision of the West Collection, considered the world’s largest private collection of Texana. Torch Energy Advisors, Inc., 1331 Lamar Ave., Suite 1450.  Map and parking information available to all who make reservations by Sept. 27.  Contact Lee Pecht at pecht@rice.edu.

Check out some of the collection online: http://www.teai.com/page/gallery

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