Category Archives: Professional development

Archives Month 2016

Saturday, October 1, 2016 Houston History Conference, “The History of Houston’s Musical Soul”

Call for volunteers! AHA! will once again be tabling at the annual Houston History Conference, volunteers are encouraged to help represent AHA! at this exciting event. If you are interested in helping out, please contact me directly (

Find out more about the full conference agenda (Sept. 30 – Oct. 2) – including film screenings, live music, and a pop-up museum here:

Sunday, October 2, 2:00-4:00: Walking tour of Glenwood Cemetery – $10 (special AHA! rate)

Guided by Jim Parsons, director of special projects and walking tours chairman for Preservation Houston, we will explore Glenwood Cemetery. Located on rolling land near Buffalo Bayou with glorious trees and landscaping, as well as elaborate Victorian monuments and statuary, historic Glenwood Cemetery, established in 1871, is one of the most beautiful outdoor spaces in Houston. It is also the resting place of some of Houston’s most famous citizens, including philanthropist George Hermann; Texas Governor and Humble Oil co-founder Ross Sterling; oil wildcatter Glenn McCarthy; movie star Gene Tierney; and eccentric billionaire Howard Hughes. Our tour explores the unforgettable stories of the men and women buried here as well as Glenwood’s beautiful landscape and elaborate monuments.

Sign up here to let us know you will be coming:

Sunday, October 16, 2:00-6:00: Austin Archives Bazaar 

Join our colleagues in Austin for a free afternoon learning about more than 20 area repositories, and check out the Oral History Booth, Preservation Station, an archival film screening, old time photobooth, and more!  Sign up here if you are interested in going, and consider carpooling with other AHA! members:

Saturday, October 22, 12:00-2:00: The Printing Museum Book Fair

Call for volunteers! In the spirit of this year’s theme of “community,” AHA! will be participating in a “basics of preservation” lab during the fair. We will be discussing how individuals can best care for their personal archives. Some topics that it would be great to have AHA! volunteers on hand to discuss are: rare books, archival storage, care and handling of photographs and/or scrapbooks, and personal digital archiving. Please contact me directly ( if you would like to help out.

All AHA! members are also encouraged to attend the Book Fair, which includes a book sale, as well as a presentation by J.P. Bryan, founder of The Bryan Museum in Galveston, Texas. Food trucks will be on site for a quick lunch with friends.Admission for those who don’t volunteer is $8.

Education Opportunities, Texas Historical Records Advisory Board

The Texas Historical Records Advisory Board is pleased to announce FREE educational opportunities for Texas archivists, librarians, and staff members.

Thinking Digital webinar
Sponsored by the Society of American Archivists, these 90-minute on demand workshops that provide an introduction to the world of digital records while providing practical examples and workflows to implement a digital preservation system.
September workshops available in Nacogdoches, College Station, and San Marcos, TX.
For more information visit

Archival Award of Excellence
This award recognized significant achievements of a Texas archival institution and individual achievements in preserving and improving access to historical records in any format.  Deadline for submissions is Friday, September 16, 2016.
For more information visit

Grant Proposal Writing Workshop
This course provides an overview of the types of state, federal, and private foundation grants available and provides information about researching and writing grant proposals. Spaces are limited and available on a first come, first serve. Deadline to register is Monday, October 17, 2016.
For more information visit

Digital Frontiers Conference, Sept 22-24, 2016

Register now for Digital Frontiers 2016. We’re celebrating our 5th Anniversary at Rice University with Keynote Speakers Roopika Risam (Salem State University) and Patrick Meier (author, Digital Humanitarians). Join us September 22-24, 2016.

Click here to register now!

Opening Keynote
Burning Down the Tent: New Futures for Social Justice and Digital Humanities
Roopika Risam (Salem State University)

Closing Keynote
From I, Robot to WeRobotics: Humanitarian Robotics in Action
Patrick Meier (WeRobotics & Humanitarian UAV Network; author, Digital Humanitarians)

Our diverse program includes workshops on digital pedagogy, making coloring books from digital archives, and using MOUs to manage projects, along with panels, papers, and posters by 59 presenters representing 27 institutions in 8 US states.

We’re also partnering with the Texas Digital Humanities Consortium and the Resilient Networks to Support Inclusive Digital Humanities initiative for a THATCamp on Saturday, September 24! Registration for THATCamp Digital Frontiers is free, but limited to the first 50 registrants. Visit to register.

Registration for Digital Frontiers closes September 9.

For more information, please visit the website, email, join our Facebook Group, and follow @DigiFront and #DF16RU on Twitter.

We look forward to seeing you in Houston in September!

Art Libraries Society of North America Conference

The Art Libraries Society of North America Texas-Mexico chapter invites you to join us for our forthcoming conference in Mexico City from October 12-15. The planning committee has organized a rich event featuring visits to numerous art libraries and cultural institutions, as well as sessions devoted to Latin American collection building and collaboration.  And, of course, we’ll have the opportunity to connect with and learn from our Mexican colleagues while there as well.

Highlights of the site visits will include the libraries and collections of the Museo Nacional de Antropología, Banamex, Museo Franz Mayer, Instituto de Investigaciones Estéticas, and Museo Nacional del Virreinato.  Click here for full program and registration details.

We hope you will consider joining us in Mexico City!


Jon Evans
President, ARLIS/NA Texas-Mexico
Chief Librarian
Hirsch Library
Museum of Fine Arts, Houston

Upcoming Local DAS Course: Command Line Interface

Rice/WRC is sponsoring a DAS course at the Fondren Library on October the 7th. It’s an all -day class on Command Line Interface. Folks who are working toward DAS certification or who need post-certification courses should attend. Click here to learn more about this course.

Course Description
In this course you will learn hands-on skills for working with digital archival objects at the most basic levels: files, data, and the computer operating systems in which they live. These basics establish manual and automated capacities for protecting the bits, automating/extracting metadata, and preparing for the next steps of building and managing digital archives.

FREE Grant Proposal Writing Workshop

The Texas Historical Records Advisory Board (THRAB) is proud to announce a FREE Grant Proposal Writing workshop geared toward archivists, librarians, and other staff members in Texas archival repositories. An emphasis on NHPRC and other federal grants is stressed.

Location: Rice University (Houston, TX)
Date: Monday, June 20, 2016

Attendees will be able to:

  • Understand the grant review process
  • Differentiate between types of grants and funders
  • Know parts of a grant proposal and where to look for resource
  • Identify alternative sources of funding

Spaces are available on a first come, first serve basis. Class size is limited to 30 attendees.

For more information or to register, visit Questions can be directed to Ashley Stevens, THRAB Principal Assistant, at or call at 512-463-9807.

**Upon receipt of completed registration form, attendees will receive a confirmation email.** Feel free to circulate to others.

Register now for the RAAC/SGA symposium – August 2, Atlanta, Georgia

Please join the Regional Archival Associations Consortium and the Society of Georgia Archivists for a symposium focusing on the interests of our nation’s regional archival organizations. Sessions will focus on advocacy, public awareness, education, disaster planning and recovery, and grant development. This symposium will take place on Tuesday, August 2, in Atlanta, Georgia, at the Coca Cola Headquarters in conjunction with the Society of American Archivists Annual Conference.

Registration is now open. To view the schedule and register, go to the registration site. Registration is open to anyone interested in attending. The symposium is free. Lunch can be purchased at the Coke café. Credit cards only.

Please feel free to distribute this to your regional’s mailing lists and encourage others to register.

If you have questions, please contact Jennifer Brannock at or 601.266.4347.

SSA Newsletter Needs More Submissions!

Hello Southwest Archivists,

Your newsletter needs more submissions! We have not received many articles for the upcoming Southwestern Archivist, so are extending the deadline until Wednesday, April 20. Have a fascinating newly processed collection? A grant project that’s underway? A new outreach program to share? Committee service that affects southwestern archivists? We want to hear from you! Submission guidelines are below. If you have questions about a submission, please contact Amanda Norman, Dara Flinn, or your regional liaison (contacts below). Help us make our next issue a success!

General submission guidelines:

All submissions should be written in a style consistent with inclusion in a professional publication. Submissions should include author contact information immediately following the submitted text: Preferred name, institution, mailing address, phone/fax (optional), and preferred e-mail (optional). Please note that articles may be edited to conform to style conventions and space limitations.

Accompanying photographs are welcome and encouraged. Ideally, at least one (and up to 3) photographs should be submitted with each article contributed (although they are subject to space limitations). Please include appropriate captions and citations as text in the accompanying e-mail.

Requirements for submitting photographs

  • Resolution: 300dpi or greater
  • Size: at least 2″x 2″ – no upper limit on size
  • Format: most any native image format is acceptable, including: tiff, jpg, psd
  • Note: Images sent embedded in Word documents cannot be published in the newsletter, because Word compresses the images and converts them to a proprietary format. Please submit all images in the native image format.

Because some authors have requested word counts for articles, approximate word counts follow:

  • 175 words / 150 words w/photo = 1/2 column (or 1/4 page vertical)
  • 350 words / 275 words w/photo = 1 column (or 1/2 page vertical)
  • 725 words / 600 words w/photo = 2 columns (or full page vertical)

Editorial preference is given to original articles that focus on repository news, that meet the above guidelines, and that arrive prior to the stated deadline. Articles are also evaluated by size; they may be edited to fit within the space available. The editors reserve the right to omit submissions or hold them over for a future issue.

Send all article submissions to your regional liaison:

Arizona: Lindsey Stegemoller at

Arkansas: Stephanie Bayless at

Louisiana: Jennifer “Jenny” Mitchell at

New Mexico: Lynn Gates at

Oklahoma: Misty D. Smith at

Texas–North: Patrizia Nava at
(West Texas, Midland/Odessa, Lubbock, El Paso, Dallas, and all points north)

Texas–South: Phyllis Kinnison at
(San Antonio, Houston, Austin, and all points south.)

Out-of State Regions: Shelly Croteau at

Leadership Log: Krishna Shenoy at

Leadership Log

We know that you have been busy—so tell us what you’ve done! Send a short paragraph to Leadership Log and let your colleagues know about your accomplishments.

Send Krishna Shenoy ( an email if you have: • Won an award • Published a book or article • Given a talk or presentation • Been promoted • Retired • Started a new job • Elected or appointed to a leadership position in an archival organization • Any other major changes or events that your archival colleagues would find of interest.


Amanda Norman
Editor, Southwestern Archivist

Dara Flinn
Assistant Editor, Southwestern Archivist

ACA Exam Sites Announced, Pick-Your-Own Still Available

The Academy of Certified Archivists (ACA) now has 17 exam locations for this year’s August 3rd certification exam. The predetermined locations are Ann Arbor, Atlanta, Boston, Chicago, Dallas, Denver, Honolulu, Little Rock, Los Angeles, New York, Philadelphia, Raleigh, San Antonio, Seattle, Syracuse, Tampa, and Waco. ACA will also have pick-your-site locations wherever 5 or more applicants want one.

The deadline for applications is May 15 and the exam fee is $50. To learn more about certification, go to

The Academy of Certified Archivists, which the Society of American Archivists founded in 1989, is an independent, nonprofit certifying organization of professional archivists. Individual members qualify for certification by meeting a series of defined professional standards and must demonstrate continuing professional commitment to remain certified.  The Academy identifies and promotes understanding of archival goals, ethics, and standards. To learn more about the ACA visit

SAA Spotlight Award 2016 Announcement

Dear Colleagues,

The SAA Spotlight Award Subcommittee invites nominations for the 2016 Spotlight Award.  This award “recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition.”  Nominees do not have to be members of SAA.  Please share this message as you think appropriate.  I hope you will consider recognizing a colleague (or yourself!) in this way.  Additional information about the criteria and process is found below.

Purpose and Criteria for Selection: Established in 2005, the Spotlight Award recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition. The nominee(s) should have achieved distinction in one or more of the following ways:

*   Participating in special projects.
*   Exhibiting tireless committee or advocacy work.
*   Responding effectively to an unforeseen or pressing need or emergency.
*   Contributing innovative or creative ideas to the profession.
*   Performing extraordinary volunteerism.
*   Quietly but effectively promoting the profession.

Eligibility:  Awarded to an individual archivist or a group of up to five archivists who have collaborated on a project. Preference is given to archivists working in smaller repositories, especially those without institutional support for professional activities.

Nomination Requirements:  A completed nomination form, downloadable at

Sponsor and Funding:  The Society of American Archivists Foundation.

Prize:  A certificate and complimentary registration for the individual recipient or group (of up to five individuals) to the SAA Annual Meeting occurring in the year in which the award is presented.

Submission Deadline and Nomination Form:  Deadline: February 28, 2015.  Please complete the nomination form ( and email it along with any applicable supporting documentation to awards[at] with the subject line “Spotlight Award.”  Attachments should not exceed 5MB.

Alternatively, nominations may be mailed.  Materials must be postmarked by February 28, 2015, and should be sent to:

Spotlight Award Committee
Society of American Archivists
17 North State Street, Suite 1425
Chicago, IL 60602-3315

Please visit for a list and explanation of all of the awards offered by SAA.  The above information and a list of past recipients is available at