Author Archives: pmontgom

Privacy and Health Information Webinar

AHA and SAA present: Privacy and Health Information Webinar.

When: April 16, 2009 with registration from 5:30 to 6 p.m. and the webinar from 6 to 7:30 p.m.
Where: McGovern Historical Collections, HAM/TMC, 1133 John Freeman Blvd., Houston, located in the Texas Medical Center.
Who: This event is free to all members of AHA! Non-members pay $15.
Registration: Either show up at the door or register early by contacting Javier Garza at or 713-792-2285 or contacting Philip Montgomery at or call 713-348-2542.

Sponsored by AHA and Hosted by McGovern Historical Collections, HAM/TMC.

Privacy and Health Information is a recording of a 90-minute web seminar presentation in June 2008, sponsored by the Society of American Archivists.

Health information of both living deceased individuals is collected in a wide variety of archival repositories from medical archives to local historical societies. What are the legal rights and ethical responsibilities that archivists and others should consider for access and use of this information? How do archivists adjudicate requests for access in compliance with legal and ethical rights to privacy?

This seminar explores:
• The Privacy Rule of the Health Insurance Portability and Accountability Act (HIPAA)
• The Federal Common Rule for Protection of Human Subjects
• Ethical policies for protecting identifiable health and human subject information.

It also explores policies, procedures, and practices for repositories to employ while administering access and use of materials containing identifiable health and human subject information, including:

• The concept of role-based access;
• The structure and operation of institutional review boards;
• Repository policies and procedures;
• Glossary of terms;
• Examples of forms;
• Guidelines for review of documents; and
• Risk analysis and decision-making.

Sponsored by AHA! Archivists of the Houston Area and hosted by McGovern Historical Collections, HAM/TMC.

Pioneer Open House

Pioneer Contracts Services is holding an open house Jan. 22, 2009 from noon to 7 p.m. for the opening of their new Records Information Management facility.

The event will be at the facility at 8810 Clay Road, Houston 77080. Fajitas will be served.

Call Danielle if you need information: 713-464-5024.

AHA Board meeting Thursday, Jan. 15, 2009

The AHA board will be meeting at 6 p.m. Thursday, January 15 at Brasil, a restaurant located at 2604 Dunlavy St. at the corner of Dunlavy and Westheimer. The phone for Brasil is 713-528-1993.

I encourage all AHA members to attend. We will be discussing the upcoming year. Call or email me if you have any questions. 713-348-2542 or

Philip Montgomery

Preservation of Visual Materials Workshop

The Archivists of the Houston Area is offering the Preservation of Visual Materials on Saturday, January 17, 2008 from 9:00 3:30 at the University of Houston.  The cost of the workshop is $50.00. The Academy of Certified Archivists has awarded 2 continuing education credits for the workshop.  Please see the attached flyer for additional information.

Please email Sarah Jackson at to reserve a space SEATING IS LIMITED and then mail the registration form with your check to Sarah.

Sarah Canby Jackson, CA

Harris County Archives

Criminal Justice Center

1201 Franklin, 12th Floor

Houston, Texas 77002

New AHA Officers

New AHA officers were elected at the annual holiday meeting. Annie Golden is vice president/president elect. MJ Figard is serving another term as treasure. Javier Garza is the new secretary. Congratulations to all the officers. Philip Montgomery will be the president for 2009.

Thank you to Ron Drees, Betty Fischer, and all the great folk at the University of St. Thomas for hosting our holiday party.

Special thanks to Sarah Jackson, the outgoing president, for all her fine work, energy, creativity and leadership.