Author Archives: Lauren

SAA Seeking Nominations for Spotlight Award

The Society of American Archivists Spotlight Award Subcommittee invites nominations for the 2013 Spotlight Award.  This award “recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition.”  Nominees do not have to be members of SAA.  Please share this message as you think appropriate.  I hope you will consider recognizing a colleague (or yourself!) in this way.  Additional information about the criteria and process is found below.

Spotlight Award

Purpose and Criteria for Selection: Established in 2005, this award recognizes the contributions of individuals who work for the good of the archives profession and of archival collections, and whose work would not typically receive public recognition. The nominee(s) should have achieved distinction in one or more of the following ways:

*   Participating in special projects.
*   Exhibiting tireless committee or advocacy work.
*   Responding effectively to an unforeseen or pressing need or emergency.
*   Contributing innovative or creative ideas to the profession.
*   Performing extraordinary volunteerism.
*   Quietly but effectively promoting the profession.

Eligibility:  Awarded to an individual archivist or a group of up to five archivists who have collaborated on a project. Preference is given to archivists working in smaller repositories, especially those without institutional support for professional activities.

Nomination Requirements:  A completed nomination form, downloadable at http://www2.archivists.org/sites/all/files/Spotlight-Award-Form.rtf.

Sponsor and Funding:  The Society of American Archivists Foundation.

Prize:  A certificate and complimentary registration (for up to five individuals) to the SAA Annual Meeting occurring in the year in which the award is presented.

Submission Deadline and Nomination Form:  Deadline: February 28, 2013.  Please complete the nomination form (http://www2.archivists.org/sites/all/files/Spotlight-Award-Form.rtf) and email it along with any applicable supporting documentation toawards@archivists.org with the subject line “Spotlight Award.”   Attachments should not exceed 5MB.

Alternately, nominations may be mailed.  Materials must be postmarked by February 28, 2013, and should be sent to:

Spotlight Award Committee
Society of American Archivists
17 North State Street, Suite 1425
Chicago, IL 60602-4061

Please contact Tara Laver, Chair, Spotlight Award Subcommittee with any questions:
tzachar@lsu.edu or 225-578-6546

Please visit http://www2.archivists.org/recognition for a list and explanation of all of the awards offered by SAA.  The above information and a list of past recipients is available  at http://www2.archivists.org/governance/handbook/section12-spotlight.

Call for Nominations – Sister M. Claude Lane, O.P. Memorial Award

The Society of American Archivists’ Awards Committee is currently accepting nominations for the Sister M. Claude Lane, O.P., Memorial Award. This award was created in 1974 and recognizes individuals who have made a significant contribution to the field of religious archives. Criteria for nomination include:

  • Involvement and work in the Archivists of Religious Collections Section of the Society of American Archivists.
  • Contributions to archival literature that relates to religious archives.
  • Participation and leadership in religious archives organizations.
  • Evidence of leadership in specific religious archives.

Only individual archivists are eligible for nomination. The award is funded by the Society of American Archivists, in conjunction with the Society of Southwest Archivists, in honor of Sister M. Claude Lane, the first professionally trained archivist at the Catholic Archives of Texas in Austin, who served there from 1960 until her death in 1974. A certificate awarded by SAA and a cash prize provided by the Society of Southwest Archivists is presented to the winner at the annual Society of American Archivists meeting.

For more information on the Lane Award, and to download the nomination form, please see:

http://www2.archivists.org/governance/handbook/section12-lane

All nominations shall be submitted to the Awards Committee by February 28, 2013.  Electronic submission of nominations is accepted; please see the nomination form for more information.

Job posting – Project Archivist at HAM-TMC Library (FILLED)

Update: position filled

The Houston Academy of Medicine – Texas Medical Center Library is seeking a project archivist to arrange, process and make accessible to the public a manuscript collection. This project is funded by the generous donation of the patron who donated the collection. The project archivist will be responsible for processing and describing a collection related to the life of a medical doctor, researcher, and teacher. The position will report to the archivist heading the TMC Library’s John P. McGovern Historical Collections and Research Center. This project is estimated to require approximately 300 hours for completion.

Qualifications:

Required:

  • Master of Library Science or equivalent degree from an accredited institution
  • Demonstrated experience with archival principles and practices based on the standards of the Society of American Archivists. 

Preferred:

  • At least 6 months of archival experience
  • Certification from the Academy of Certified Archivists
  • Experience with EAD
  • Knowledge of DACS

Duties:

  • Use best archives practices at work
  • Organize, arrange and describe the collection according to generally accepted professional standards
  • Create printed and online finding guides for the processed collection
  • Prepare a physical and digital exhibit; provide information or materials from the collection for special events tied to the collection

General Responsibilities:

  • Provide assistance and support to librarians and staff when needed
  • Collaborate with others to create an atmosphere of enthusiasm and commitment
  • Establish and maintains an environment that encourages teamwork, interdependence, and customer service
  • Demonstrate a working knowledge of basic office software as well as specialized digital skills, including working with XML-based EAD, scanning software, and Photoshop, Photoshop Elements, or equivalent software
  • Completes all activities towards the fulfillment of the Library mission and strategic objectives

Please click here for complete job listing

The TMC Library is an equal opportunity employer, providing access to employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran’s status, political affiliation, or disability.

Email or fax cover letter and resume to:

Rosalind Bob
Email: rosalind.bob@exch.library.tmc.edu
Fax: 713.799.7816

The Texas Medical Center (TMC) Library is a major research library serving Texas Medical Center researchers, clinicians and students, including two major medical schools and over 20 member institutions. The Library is also the Regional Medical Library for the National Network of Libraries of Medicine South Central Region, with responsibility for providing health information to health professionals and consumers in the five state region of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas.

Job posting: University of Houston Libraries Special Collections staff

The Special Collections department at the University of Houston Library is seeking a full-time staff member (Program Coordinator 2).

Job Duties:

1. Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
2. Participates in planning and develops methods for program implementation and administration; coordinates program activities and processes.
3. Reviews program records and reports of activities. Recommends modifications to methods or procedures as required.
4. Prepares recurring and ad hoc program reports for management use.
5. Assists in preparing reports, proposals, manuals, and other documentation as required for the program.
6. Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program.
7. Conducts formal training or gives instruction regarding program policies and procedures.
8. Interacts with faculty, staff and students to promote the goals and objectives of the program.
9. Develops and maintains database on research studies, policy issues, etc.
10. Performs other job related duties as required.

Minimum Qualifications: 

Requires a 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Requires a minimum of one (1) year of directly job-related experience.

For the full listing, please visit: https://jobs.uh.edu/postings/15788

 

Job posting: Part-time Archivist at HAM-TMC Library (FILLED)

Update: position filled

The Texas Medical Center Library seeks a part-time archivist. This individual will be responsible for processing and maintaining archival manuscript collections and provide reference support and service to Library clients and assist other functions within the Library.

Duties:

  • Use best archives practice at work
  • Initiate contacts with members of the Houston community to obtain collections or individual items of historical significance
  • Review condition of new archival materials and performs the initial survey of collections prior to cleaning and re-housing
  • Organize, arrange and describe collections according to generally accepted professional standards
  • Create printed and online finding guides for processed collections
  • Maintain collections according to their provenance and maintain the inventories of the collections
  • Provide guidance to the Archive Assistant, clerical assistants, and volunteers
  • Perform searches for manuscripts, serials, and other historical information
  • Prepare exhibits and provides information/materials from the collections for special events
  • Communicate with individuals and organizations to publicize the Library’s historical resources
  • Seek funding for special events, historical collections, and the support of the McGovern Historical Collections and Research Center
  • Answer reference questions and assists clients with their research
  • Collaborate with members of other departments to ensure client needs are met
  • Assist the archivist to manage all aspects of the HRC physical facility assuring the physical environment is secure and clean

General Responsibilities:

  • Provide assistance and support to librarians and staff when needed
  • Collaborate with others to create an atmosphere of enthusiasm and commitment
  • Establish and maintains an environment that encourages teamwork, interdependence, and customer service
  • Continually increase technical competency of self and others through education and research within their field
  • Answers phone, ascertains nature of call, and directs call to appropriate staff member
  • Collaborates with members of other departments to ensure client needs are met
  • Provides assistance and support to librarians and staff when needed
  • Completes all activities towards the fulfillment of the Library mission and strategic objectives
  • Identifies ways to more effectively provide healthcare information to clients
  • Collaborates with others to create an atmosphere of enthusiasm and commitment

Archival responsibilities:

  • Capable of maintaining, managing and supervising the HRC when the Archivist is absent
  • Understands and has experience with the seven domains of archiving and implements those domains while working at the archives:

1. selection, appraisal, and acquisition;
2. arrangement and description;
3. reference services and access;
4. preservation and protection;
5. outreach, advocacy, and promotion;
6. managing archival programs;
7. professional, ethical, and legal responsibilities.

  • Understands the general principles about handling and working with rare books and ephemera
  • Has knowledge of cataloging systems, such as Library of Congress and the National Library of Medicine
  • Maintains collections inventory
  • Gathers information and materials from archives for special events and exhibits; creates displays
  • Contributes to a blog about the McGovern Historical Research Center by writing and through research
  • Continues to improve archival skills through professional-related classes, workshops and conferences
  • Participates where possible in professional archival organizations, such Archivists of the Houston Area, Society of Southwest Archivists, and Society of American Archivists or archival-related organizations
  • Conducts reference interviews to help patrons
  • Assists patrons who visit on-site or contact the McGovern Center by phone or email
  • Assists with copying and scanning to fulfill patron requests or to help the archivist.
  • Has a working knowledge of basic office software as well as specialized digital skills, including working with XML-based EAD, scanning software, and Photoshop, Photoshop Elements, or equivalent software

Qualifications (Knowledge, Skills, Abilities):

  • Demonstrated proficiency with Microsoft Office suite.
  • Familiarity with the standards, Describing Archives: A Content Standard (DACS) and Encoded Archival Description (EAD).
  • Familiarity or proficiency with archive management systems, such as Archon, Archivist Toolkit or the new ArchivesSpace is a plus.
  • Awareness of best archival practices is essential, including knowledge of digital archival practices, such as preservation, metadata and digitization.
  • Demonstrated written and verbal communication skills. The applicant should have the ability to work with minimal supervision, supervise staff and volunteers, work closely with patrons and donors, and achieve mutually agreed upon goals.

Education and Experience:

Master’s Degree in Library Science from an ALA-Accredited program with some classes in archival science or an archival track; or an equivalent master’s degree in archival studies or related field. Some experience in an archival setting required.
Favorable consideration will be given to candidates with an Archivist Certification through the Academy of Certified Archivists.

The TMC Library is a major research library serving Texas Medical Center researchers, clinicians and students, including two major medical schools and over 20 member institutions. The Library is also the Regional Medical Library for the National Network of Libraries of Medicine South Central Region, with responsibility for providing health information to health professionals and consumers in the five state region of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas.

Working Conditions:

Usual Environment – Normal working schedule indoors and in office environment.  Occasional travel may be required.  May need to work irregular hours to meet deadlines and/or special assignments.  Physical Requirements – Normal physical demands; occasional bending and stooping; occasional lifting of boxes of paper and files.

The TMC Library is an equal opportunity employer, providing access to employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran’s status, political affiliation, or disability.

Salary range: $18.00 – $23.00 per hour

Email or fax cover letter and resume to:
Rosalind Bob
Email: rosalind.bob@exch.library.tmc.edu
Fax: 713.799.7816

Word document of job listing: HAM-TMC Part-time Archivist Job Description